Information on Apprenticeships for employers - FW Solutions

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FW Solutions work with you to create an advert for your vacancy. This is placed on the Government ‘Find an Apprenticeship’ website and FW Solutions’ website free of charge. Vacancies are also regularly posted on our social media platforms and sent to local school’s careers departments.

We telephone interview all applicants to filter out the best match to your vacancy. We then set up formal interviews on your behalf at times suitable for you, either in person or by video conference.

We regularly receive CVs for candidates looking for a suitable apprenticeship position so we will also use this database of learners to make sure we find you the best possible match.

Once you have chosen a successful applicant you follow your own organisation’s recruitment procedure.

During this time, FW Solutions will arrange a curriculum meeting to plan and agree the Off the Job training that your apprentice will undertake.

All organisations will receive an incentive for employing an apprentice aged 16-18. This £1000 incentive is paid to you in two instalments after the apprentice has been in learning for 3 and 12 months. This incentive is also paid for some groups of apprentices up to the age of 24, for example if they have an Education, Health and Care Plan. Please discuss these incentive payments and your eligibility with the Employer Engagement Team.

Incentive payments for hiring a new apprentice are available for any organisation, no matter the size or the sector.

On 4 October the £3,000 incentive payment for hiring a new apprentice was extended until the end of January 2022.For apprentices with an employment start date from 1 October 2021to 31 January 2022:

Employers can recruit now and apply later! Applications will open in January 2022.

Apprentices must have an employment start date from 1 October 2021 to 31 January 2022.

How employers apply

To receive the payment, employers must submit an application for eacheligible apprentice using their apprenticeship service account. This how to video provides a step-by-step guide.

The eligibility criteria for the payments is as follows:

  • the apprentice is new to your organisation
  • the apprentice starts their contract of employment and their apprenticeship with you between 1 April 2021 and 30 September 2021

Claims must be made through the apprenticeship service, so make sure you have an account set up.

The payment will be made directly to you in two equal instalments, where the apprentice is still in learning at day 90 and day 365.

Click here to read the employer guidance

Employers can make up to 10 new reservations

Employers can reserve funding three months before an apprentice’s expected start date and have a further two months after the planned reservation month to start their apprentice. If no commitment is made on the apprenticeship service by then, the reservation will expire.

Funds transferred from employers who pay the levy to other employers through the apprenticeship service are not included when measuring the number of reservations.

Employers who do not pay the Apprenticeship Levy can reserve funds for training and assessment in the ‘finance’ section of their apprenticeship service account. They can also give training providers permission to do this on their behalf.


To access the Government incentives for hiring an apprentice, you must claim them through your Apprenticeship Service account. You can request an invitation to join from the Employer Engagement Team or follow this guidance.

Employers will hold a contract with FW Solutions and access funding through the service.

Employers should reserve their funding on the service at least four weeks in advance of the apprentice start date.

Employers can delegate permissions to us, your Training Provider, to administer your accounts once the initial set up is complete.

The FW Solutions Team will support you to:

  1. Create an account
  2. Add PAYE
  3. Accept the FW Solutions/employer agreement
  4. Reserve and manage your funding for apprentices
  5. Link the funding to FW Solutions
  6. Let us do the rest!

You can also advertise for apprentices on this service should you wish to.

The Apprenticeship Levy is a UK tax on employers which can be used to fund apprenticeship training. In the current tax year, it is payable by all employers with an annual pay bill of more than £3 million at a rate of 0.5% of their total pay bill. It underpins the Government’s growth and reform programme to significantly increase the quantity and quality of apprenticeships.

  • Levy paying employers access their funds through the online Apprenticeship Service. The funds in their accounts are available to spend on apprenticeship training in England. For more advice and information visit.
  • The Levy is there to fund apprenticeship training for all employers. Any unspent Levy funds are returned to the Treasury and used to support existing apprentices to complete their training and to pay for apprenticeship training for smaller employers.
  • The Government understands that employers need flexibility and they have extended the amount of time employers have to spend their levy funds from 18 to 24 months. Levy paying employers can now also transfer up to 25% of their Levy funds to other employers.
  • Employers have 24 months to use their funds once they enter their Apprenticeship Service account, after this point, their funds will expire and be returned to the Treasury. The funds expire to encourage Levy paying employers to invest in high-quality training and assessment and to prevent levy payers from accruing very large balances. However, any unspent levy funds within each financial year are then used to support existing apprentices to complete their training, pay for apprenticeship training for smaller employers and additional payments to support apprentices.

If you are a Local Authority school then please contact your Workforce Development unit. If you are a school academy independent from your Local Authority, please speak to your school Business Advisor about how to access the Levy funds for your school. Click here for the Government guide on apprenticeships for the school workforce.